Here you will find answers to the most commonly asked questions about Legends Hall. Don’t see your question? Call or email us and we will be happy to help!
Q. What is the maximum capacity of the venue for an event?
Traditions Ballroom can accommodate up to 300 guests (seated banquet style), Aria Amphitheater up to 1,000 guests (including VIP and lawn seating), The Club Lounge 50 guests and the Meeting Rooms 60 guests. We can combine a variety of spaces to give break out sessions or allow for different areas for silent auctions, shopping, or buffets!
Q. When can we get in our space/venue to set up?
Legends Hall offers a variety of packages with specified time blocks agreed upon by the client in the executed rental contract. Clients and all vendors associated with the event are allowed on property at that specified time block and will not be allowed in "early" without purchasing additional time. A customized package may be created or additional time may be added to your rental to ensure a successful and smooth event.
EXAMPLE: Contracted Rental Time is 4:00PM - 12:00PM
All decorators, vendors, caterers, clients, guests, etc have access to the rented spaces at 4:00PM and must be completely off property by 12:00PM to avoid overage fees. If 8 hours is not sufficient for a successful and stress free event, we recommend upgrading to the 11 or 14 hour package.
Q. Is outside catering allowed? Can I bring in my own alcohol?
Yes and yes! Legends Hall will provide you with a preferred catering list to help you start planning your event. However, you are welcome to use a vendor that is not on our preferred catering list. You may provide alcohol that you have purchased from a state-licensed vendor; however, all alcoholic beverages MUST be served by a state-licensed TABC bartender approved in advance by Legends Hall. You will also be required to have an off-duty Southlake police officer on property from the time alcohol service begins until the end of your contracted rental time. Each officer is $40/hour.
Q. Do you have kitchen facilities? Can my caterer cook onsite?
Legends Hall offers a spacious catering prep kitchen with basic equipment such as warming hot boxes, refrigerators, a freezer, an ice machine, prep tables, a three-compartment sink and a dishwasher. Cooking is not permitted on site.
Q. Is there onsite parking? Is there a fee for the parking?
Legends Hall offers more than 1,000 complimentary onsite parking spaces. Upgrade your package to include a golf cart rental for large gatherings expecting more than 200 cars!
Q. Is audiovisual equipment available?
Legends Hall has state-of-the-art audiovisual equipment available. Standard equipment, including built-in sounds and screens, are complimentary. The ballroom boasts two large projectors with three 80" monitors. The Legacy Meeting Rooms and Club Lounge also have three 65" TV's for easy set ups and presentations. Cable is included on all monitors and projectors perfect for watch parties! Microphone and presentation packages are available for an additional fee. You may also provide your own equipment. For large presentations, we recommend client’s to hire a dedicated AV specialist. Please ensure all AV is tested at least one week prior to the event with our Event Specialist to ensure all equipment works with the Legends Hall system.
Q. What days and times can my vendors deliver to the venue?
Vendors must deliver within your contracted rental time. We highly recommend consulting with all vendors as your event nears to ensure there is adequate time for set-up, furniture delivery, decorating, etc. If time is available, you may add extra time to your contract for the agreed upon rental rate. We are also happy to concierge any vendor service to manage the timeline for you for a 20% service fee!
Q. Am I required to have security for my event?
If alcohol is being served, security is mandatory. Security MUST be hired through the City of Southlake Police Department for an additional fee of $40 per hour per officer. If security is not booked, alcohol will be prohibited at the event. Legends Hall reserves the right to require security for other rentals as deemed necessary.
Q. Is smoking allowed in the building?
Legends Hall is a smoke-free environment. There are designated smoking areas outside that staff can direct your guests to.